- eLECTRONIC DOCUMENT MANAGEMENT SYSTEM
docmanager
Complete Software for Document management System & Control
Using of paper is very common in many Pharma/Biotech processes, However, paper can be costly and, if used excessively, wasteful.
Auditors/Regulatory inspectors spend more time on examining the documents of the companies during their inspections. Better documentation Increases the visibility of the quality assurance system.
In the Life sciences companies, document control is a important key element and Regulatory requirement of the Quality system because written procedures directly affect systems/processes that impact Product Quality, Patient Safety and Data Integrity.
A Document Management System (DMS) is a system used to Prepare, Review, Approve, Issue, track and manage documents and reduce paper.
Document management software is not simple software tool but it lets a user manage access, track and edit information stored. Document management software is an electronic cabinet that can be used to manage all digital files.
Difficulties with manual (paper based ) Document Management System:
- Time Consuming for Review, Approval of Document
- Difficult to track versions of the document
- Next revision dates missing for documents.
- Big challenge to track issuance, Print and retrieval of the document.
- Human mistakes
- Difficult to train the people
- Extension of Time lines due to improper/Lack of communication
- Lack of traceability
- Tearing/ damage of Documents during the Process.
- Misplacing/Losing of papers/Documents.
- Missing of target dates due to lack of awareness/communication.
- Difficult to Find exact status of the Document
- Challenge to Store the Documents
- Risk due to natural calamities, fire accidents etc.
- Review/Approval/Issuance may struck due to absence of the persons.
- Need to prepare Trends/ reports separately.
Explore The DMS
The above difficulties may impact the Quality System Severely. To Overcome these difficulties Pharmasoftsol developed Document Management Software.
Pharmasoftsol is one of the leading software providers for Pharmaceutical and Biotech Industries. Pharmasoftsol software’s are User friendly and Regulatory Compliant(21 CFR and EU Annexure-11,GAMP-5). In addition to that, Pharmasoftsol provides technical and client support, including training, Qualification, Maintenance services.
Document Management software is easy and ready to install, easy to configure and easy to use software. The Document Management Software Service packs including licensing, implementation, support and Maintenance are affordable and suitable for all sizes (small, medium and large) of the companies.
Document Management software is also an easy tool to control the documents for sharing and retrieval at the same time safeguarding the Document Management System at a low cost. In other words, having the right documentation software available at the right time will save organization’s/companies time and money.
Document Management System software is easy and ready to install, easy to configure and easy to use system that allows you to spend more time on customer/client facing activities – instead of on tedious administrative and paper-based activities/tasks. Our Document Management Software licensing, implementation and support packages are affordable and suitable for small, medium and large organizations/companies alike.
Document Management System software is easy and ready to install, easy to configure and easy to use system that allows you to spend more time on customer/client facing activities – instead of on tedious administrative and paper-based activities/tasks. Our Document Management Software licensing, implementation and support packages are affordable and suitable for small, medium and large organizations/companies alike.
Some of the Advantages of Document Management System Software
- Supports Manual and Auto Numbering of Documents.
- User can download Template of the Document during Preparation
- Supports Microsoft office word and PDF types to upload
- Review/Approval of the Document through software
- User (Reviewer/Approver) Can enter comments and revert the document during review.
- User can view the comments given by the Reviewer/Approver and Address the comments.
- Online Print requests, Request Approvals and Print for formats and Log books.
- Provision to Reprint the copy with proper justification.
- Can download previous version of documents to prepare next versions.
- Different types of online Stamps like Master copy, Controlled copy, un controlled copy, reference copy etc (No need of Manual stamps and Stamp pads.)
- Water mark facility available according to the copy type.
- Detailed tracking of Print requests, Print request Approval, number of prints taken, number of reprint requested and number of documents reprinted
- Easy Retrieval of the Issued documents.
- Printed Copy can get Automatically Copy number, Printed by/on.
- Automatic updating of versions of the documents based on revision. Latest documents only available to training and Issuance.
- Availability of Entire Revision history.
- Software is Compliant with 21 CFR Part 11, EU Annex 11, WHO, MHRA,PICS and ISO regulations.
- Ensure Data Integrity.
- Automatic notifications for the next revision date.
- Notifications and Email alerts for respective activity.
- Readily available documents list like Master, Obsolete, Terminate documents lists.
- DMS can integrate with other Modules like Change Control and Training Management Systems.
- Controlled Format/Log book issuance with return option.
- Easy to track logbook issuance and returns.
- Data back up and recovery options available.
- Reduce the time and Money
- Increases the Co ordination between the departments.
- Date and Time stamped Audit trail for each and every activity.
Contact us
